Welcome to the 2016 Exhibitor Kit

The Exhibitor Kit will not be printed or mailed to you. We're reducing our paper trail by sending out our information by email or posting items on our website. Follow our step by step instructions below to assure you have a well organized, successful show. 


Please check back 8 weeks prior to the 2017 Show for the fully updated Exhibitor Kit. Thank you! 

QUICK LINKS

Upload your 2017 Exhibitor Listing - Coming Soon
2017 Move-In Schedule - Coming Soon
2017 Rules and Regulations - Coming Soon
2017 Show Checklist - Coming Soon
2017 Floor Plan - Coming Soon
2017 Must Do's - Coming Soon
2017 FAQ's  - Coming Soon

Show Facility

Calgary Exhibition + Stampede  
BMO Centre, Stampede Park  
20 Roundup Way SE
Calgary, AB T2G 2W1
Phone: 403-261-0323

Show Office

Room #105 - Across from Hall B at the BMO Centre  
Phone: 403-261-0583
Fax: 403-261-0323

*Marketplace Events Team is ONLY at this location during the week of the Show: Tuesday, September 20 - Monday, September 26, 2016.

Exhibitor Shipments

Due to the volume of business that takes place on Stampede Park, the Calgary Stampede CANNOT accept shipments prior to the first move-in day. This is a result of all the events taking place on the park grounds and we do not want packages getting misplaced. 

Please ensure that your package is labelled as follows: 
-Show Name
-Show Location
-Show Date
-Exhibitor Name (Booth #)

Show Hours

Coming Soon

1. COMPLETE MANDATORY FORMS

Review, complete and return the following forms by fax or email as soon as possible. Please double check that all of your contact information is correct. 

For due dates on all forms, see the 2017 Show Checklist (Coming Soon).

  • Safety Regulations Consent Form (For more information please read the Workplace Health & Safety Bulletin) - Coming Soon
  • Certificate of Insurance Form - Coming Soon
    • Don't have insurance? Purchase temporary insurance here - Coming Soon
  • *NEW* Calgary Stampede Life Safety Requirements Summary for event exhibitors - Coming Soon
  • Badges: we do not put names on exhibitor badges. Badges are to be picked up during move-in at the onsite Show Office (Room 105, directly across from Hall B). Click here if you require EXTRA exhibitor badges - Coming Soon
  • Discounted Guest Tickets Form - Coming Soon
  • Exhibitor Listing Instructions: make sure you are listed on our website! - Coming Soon
  • Contest Request Form (optional) - Coming Soon
  • Logo Request Form (optional) - Coming Soon
  • Show Guide Advertising Spec Sheet - Coming Soon
  • 2017 Customs Forms (for customs clearance, if required) - Coming Soon

2. BOOTH GUIDELINES

Review the booth guidelines to make sure your booth is designed to meet Marketplace Events and Calgary Stampede Event Services' standards:

  • 2016 Booth Design Guidelines - Coming Soon
  • Calgary Stampede Safety Guidelines - Coming Soon
  • Calgary Fire Department Indoor Special Event Requirements - Coming Soon
  • City of Calgary Open Flame Permit - Coming Soon
  • Sheds, Canopies, Temporary Structures - Calgary Fire Department - Coming Soon
  • Natural Gas Rules and Regulations - Coming Soon
  • Alberta Health Services Special Events and Trade Shows Vendor Info Package - Coming Soon

**Please note that the Calgary Fire Department requires all materials (sheds, canopies, tents, temporary structures including signage in and hung above a booth) must be approved for indoor use and have a permanently attached label indicating conformance to CAN/ULC–S109, “Flame Tests of Flame-Resistant Fabrics and Films.”

 3. EXHIBITING TIPS - COMING SOON

  • Article: Find New Display Ideas with Your Expo Eyes by Barry Siskind
  • How to Exhibit Successfully
  • Tips on Approaching Customers on the Show Floor
  • Booth & Exhibiting Tips
  • Top 10 Money Saving Tips for Exhibitors

4. EXHIBITOR MOVE-IN AND MOVE-OUT 

Move-In Hours:
Coming Soon

Move-Out Hours:
Coming Soon

5. Order Applicable Services from one of the following show suppliers:

CLICK HERE FOR A DIRECTORY OF SERVICES - COMING SOON

Calgary Stampede Event Services 
2017 Calgary Stampede Order Forms - Coming Soon
2017 Calgary Stampede ONLINE Ordering - Coming Soon

Deadline for Stampede discount: TBA

Services Available:
  • Signage Hanging
  • Electrical
  • Ceiling Lighting
  • Floor Lighting
  • Plumbing
  • Telecommunications
  • Internet and Computer Rentals
  • Pre-purchased Exhibitor Parking Passes
  • Water Hookups
  • Holding Tank Rental

Other Calgary Stampede Information:


GES Decorator Services
2017 GES Order Forms - Coming Soon
2017 GES ONLINE Ordering - Coming Soon

Deadline for GES discount: TBA

Services Available:
  • Furnishings (tables, chairs, etc.)
  • Carpet & Under Padding
  • Specialty Furnishings
  • GEM Exhibits and Accessories (Booths)
  • Signs and Graphics
  • Plants
  • Installation & Dismantling Labour
  • In-Booth Forklift Service
  • AV Equipment/Services
Click here for a map of Calgary Stampede Event Services and GES desk locations.

6. EXHIBITOR GUEST TICKETS

Order your exhibitor guest tickets (VIP tickets) at a discounted rate to give to friends, family, current customers, prospective customers or whoever you wish. To place an order, please fax the Exhibitor Ticket Order Form (Coming Soon) to 403.253.7878 or scan and email to Marie.

7. MARKETING OPPORTUNITIES

Extra Marketing Application - Coming Soon
Extra Marketing Opportunities - Coming Soon
Show Guide Advertising Spec Sheet - Coming Soon

Web Button: Increase traffic to your website with our free online button linking your customers to discounted tickets to the show. Let us know when our button is posted on your website, and we will mail you 10 free tickets to the show! Deadline: TBA

Follow These Easy Steps:
  1. Right click on button (below) and save
  2. Load image onto your website
  3. Set up hyperlink so jpg image links through to our website: www.calgaryhds.com
  4. Email your website link to Amy along with your mailing address
Call us if you have any problems or if you want to discuss any other easy cross-marketing opportunities. 

2017 Web Button Coming Soon! 

8. SELLING OR SAMPLING FOOD OR BEVERAGE PRODUCTS?

Please fill out and submit the following forms:

Concessionaire - Food & Non Alcoholic - Coming Soon
Concessionaire - Food Truck - Coming Soon
Alberta Health Services - Special Event Vendor Notification - Coming Soon
Use of Cooking & Warming Devices - Coming Soon
Guidelines for Indoor Event Demonstration Cooking - Coming Soon

9. HOTEL INFORMATION

Host Hotel: Hotel Arts - Click here for the 2016 Exhibitor Booking Rate - Coming Soon
Discount Deadline: TBA

Below is a list of hotels in Calgary listed by: cost, distance (from the BMO Centre) and guest rating.  All of the information below is from expedia.ca and is subject to change without notice.

Calgary Hotels by COST
Calgary Hotels by DISTANCE
Calgary Hotels by RATING

Let us know your show specials!

Are you offering the best price of the season during the show? We are going to promote how show attendees can save with your special offers. Follow the below link to be included on a featured “Show Deals” page which will highlight all savings that can be found on the show floor.
Fill out the form

Contact us today!

Jodi Vereschagin, Exhibit Sales Consultant (Companies A-J)
JodiV@mpeshows.com  403.253.1177 ext. 208 

Casey Matulic, Exhibit Sales Consultant (Companies K-Z)
CaseyM@mpeshows.com 403.542.1649

Dustin Smith, Exhibit Sales Consultant
DustinS@mpeshows.com  403.253.1177 ext. 203

Kristy Cairns, Sales Manager
KristyC@mpeshows.com   403.253.1177 ext. 209