Welcome to the 2019 Exhibitor Kit
The Exhibitor Kit will not be printed or mailed to you. We're reducing our paper trail by sending out our information by email or posting items on our website. Review everything below to ensure you have a well organized and successful show.
There are to be no vehicles allowed on the show floor without permission from show management.
Exhibitor WarningWe have been made aware that companies claiming to be affiliated with Marketplace Events LLC, such as but not limited to: International Fairs Directory, Event-Fair (formerly Expo-Guide & FAIR Guide), Exhibition Housing Services, Global Travel Partners - are reaching out to our exhibitors offering sponsorship items in exchange for (exhibiting) company information and/or banking/credit card information. These companies do not have any business relationship with Marketplace Events LLC, nor have we given them authorization to use our Show names or Show-related information.
We strongly recommend that all exhibitors be extremely vigilant when it comes to giving your information to any company that you are not familiar with. If you have any questions about whether or not a company is warranted in reaching out to you regarding your participation in the Show(s), please don't hesitate to reach out to your Exhibit Sales Consultant.
Calgary Exhibition + Stampede
BMO Centre, Stampede Park
20 Roundup Way SE
Calgary, AB T2G 2W1
Room #105 - Across from Hall B at the BMO Centre
(effective September 17 - 23, 2019)
*Marketplace Events Team is ONLY at this location during the week of the Show: Tuesday, September 17 - Monday, September 23, 2019.
Shipping & Receiving
Click here for complete details.
Extra Equipment & Trailers
Trailer Parking (Paid - for Move In, Move Out and Event Days) is to be in Lot 24 - Limited Spaces Available
Trailer Parking (Free – for Move In, Move Out, Overnight and Event Days) is to be in Lot 25A
No Trucks (over 1 Ton) or trailers allowed to park in Lots 1, 2, 3, 5, 6 & 13 at ANY TIME.
Bricks, Pallets, Bobcats, etc., go to Lot 24 during move-in days, but must be removed/cleaned up during Event Days.
Lot 1 – Exhibitor vehicles only (Lot 24, then Lot 20 overflow)
Advertising vehicles are not allowed along Stampede Trail without paying the $34/day parking fee.
COMPLETE MANDATORY FORMS
Review, complete and return the following forms by fax or email as soon as possible. Please double check that all of your contact information is correct.
For due dates on all forms, see the 2019 Show Checklist.
3. Calgary Stampede Life Safety Requirement Summary for event exhibitors
4. Exhibitor Listing Instructions make sure you are listed on our website!
Review the booth guidelines to make sure your booth is designed to meet Marketplace Events and Calgary Stampede Event Services' standards:
- Booth Design Guidelines
- Calgary Stampede Safety Guidelines
- Calgary Fire Department Indoor Special Event Requirements
- City of Calgary Open Flame Permit
- Sheds, Canopies, Temporary Structures - Calgary Fire Department
- Natural Gas Rules and Regulations
- Alberta Health Services Special Events and Trade Shows Vendor Info Package
**Please note that the Calgary Fire Department requires all materials (sheds, canopies, tents, temporary structures including signage in and hung above a booth) must be approved for indoor use and have a permanently attached label indicating conformance to CAN/ULC–S109, “Flame Tests of Flame-Resistant Fabrics and Films.”
EXHIBITOR MOVE-IN AND MOVE-OUT
Check the Move In Schedule Here
Sunday, September 22, 2019 7PM - 10PM (one hour is required for aisle carpet removal)
Monday, September 23, 2019 8AM - 12PM
The Halls are considered a construction zone during these hours. Absolutely no children under the age of 14 are permitted on the show floor during this time.
Order Applicable Services from one of the following show suppliers:
- Signage Hanging
- Ceiling Lighting
- Floor Lighting
- Internet and Computer Rentals
- Pre-purchased Exhibitor Parking Passes
- Water Hookups
- Holding Tank Rental
Other Calgary Stampede Information:
- Park Map - Finding your way through Stampede Park
- Calgary Stampede Concessionaire - Food & Non-Alcoholic
- Calgary Stampede Concessionaire - Alcoholic Beverage Exhibitor Agreement Form
- Calgary Stampede Concessionaire - Food Truck
GES Decorator Services
2019 GES Order Forms
2019 GES ONLINE Ordering
Deadline for GES discount: September 2, 2019
- Furnishings (tables, chairs, etc.)
- Carpet & Under Padding
- Specialty Furnishings
- GEM Exhibits and Accessories (Booths)
- Signs and Graphics
- Installation & Dismantling Labour
- In-Booth Forklift Service
- AV Equipment/Services
Click here for a map of Calgary Stampede Event Services and GES desk locations.
EXHIBITOR GUEST TICKETS & EXTRA BADGES
Order your exhibitor guest tickets (VIP tickets) at a discounted rate to give to friends, family, current customers, prospective customers or whoever you wish. To place an order, please fax the Exhibitor Ticket Order Form to 403.253.7878 or scan and email to Marie.
Order additional badges for your staff at the show. 100 square foot booth includes 6 badges and 2 extra badges for every 100 square foot after that. (For example: 200 sq/ft = 8 Badges. 300 sq/ft = 10 etc...) If you require more than the badges you have been included with your booth, please submit the Extra Badge Order Form to 403.253.7878 or scan and email to Marie.
Web Button: Increase traffic to your website with our free online button linking your customers to discounted tickets to the show. Let us know when our button is posted on your website, and we will mail you 10 free tickets to the show!
Deadline: Friday, September 6th, 2019
Follow These Easy Steps:
- Right click on button (below) and save
- Load image onto your website
- Set up hyperlink so jpg image links through to our website: www.calgaryfallhomeshow.com
- Email your website link to Marie along with your mailing address
SELLING OR SAMPLING FOOD OR BEVERAGE PRODUCTS?
Please fill out and submit the following forms:
Concessionaire Agreement - Food & Non Alcoholic
Alberta Health Services - Special Event Vendor Notification
Alberta Health Services - Vendor Package
Use of Cooking & Warming Devices
Guidelines for Indoor Event Demonstration Cooking
Discount Deadline: Monday, August 19, 2019
Call 587.441.6635 or 833.258.6635 to book and receive our special "Calgary Fall Home Show" Exhibitor Rate.
If booking online please use the booking code 1909CALGAR
Below is a list of hotels in Calgary listed by: cost, distance (from the BMO Centre) and guest rating. All of the information below is from expedia.ca and is subject to change without notice.
Calgary Hotels by COST
Calgary Hotels by DISTANCE
Calgary Hotels by RATING
BOOTH AWARDS & TIPS!
Each year, the Calgary Fall Home Show awards six exhibitors, each in a different category, for standing out from their competition and peers. The categories for the booth awards are listed below, accompanied by the criteria our panel of judges look for when selecting the winning booth and company. We value all of the hard work our exhibitors put in to create their displays and design their spaces and award those who go above and beyond to put their best foot forward.
|Best In Show||Regardless of size, this booth displays the most unique display and design of any other in the show.|
|Best Large Space||This award goes out to the best booth that is 400 square feet or larger.|
|Best Medium Space||This award goes out to the best booth between 200 - 399 square feet.|
|Best Small Space||This award goes out to the best booth between 100 - 199 square feet.|
|Rookie of the Year||Regardless of size, this brand new company has taken the initiative to design their space in a manner that truly sets them apart from other new companies.|
Regardless of size, this booth has just overall nailed it at the show and leading up to it!
|Spotlight||This award goes out to an exhibitor who has caught the attention of our show team, the spotlight is on you to thank you for all that you do!|
Things we look for:• Meeting basic booth standards/expectations – height, signage, flooring, layout, etc
• Full floor covering (no sub-floor, concrete or terra-cover exposed) and quality of floor covering
• Hard wall display (not mandatory but helps in the presentation of a professional display)
• Signage and signage quality
• No exposed studs or wiring (inside and outside booth)
• Paint and paint quality – taking the time to edge, tape seams, make the paint job look professional
• Wall quality – no visible damage
• Creativity and thought evident in booth design
Contact us today!
Jayme Sander, Exhibit Sales Consultant (Companies F-P, #'s)
CrystalZ@mpeshows.com 403.253.1177 ext. 211
Casey Matulic, Sr. Exhibit Sales Consultant (Companies Q-Z)
JaymeS@mpeshows.com 403.253.1177 ext. 204
Micheline Picot, Show Manager
MichelineP@mpeshows.com 403.253.1177 ext. 200