 "CFHS")
WELCOME TO THE 2024 CALGARY FALL HOME SHOW EXHIBITOR KIT
ATTENTION EXHIBITORS:
*There are to be no vehicles allowed on the show floor without permission from show management.
**No children are allowed on the show floor during move in or move out as it is considered a construction zone during these times.
***REMINDER: YOU MUST PURCHASE ELECTRICAL FOR YOUR BOOTH DISPLAY THROUGH STAMPEDE. FLOORING IS MANDATORY. PLEASE READ EACH SECTION OF THE KIT, THERE IS IMPORTANT INFORMATION WITHIN THIS PAGE
GENERAL INFORMATION
2024 SHOW HOURS:
| Show Days: | Show Hours: | Exhibitor Access: |
| Friday, September 27, 2024 | 12:00 pm - 8:00 pm *New Closing Hours | 8AM |
| Saturday, September 29, 2024 | 10:00 am - 8:00 pm *New Closing Hours | 9AM |
| Sunday, September 29, 2024 | 10:00 am - 6:00 pm | 9AM |
Exhibitor access to the show floor is only allowed 1 HOUR prior to show open on show days with the exception to opening day with your exhibitor badge.
SHOW FACILITY
Calgary Exhibition + Stampede
BMO Centre, Stampede Park
20 Roundup Way SE
Calgary, AB T2G 2W1
SHOW OFFICE
Flex Room F
*Marketplace Events Team is ONLY at this location during the week of the Show: Wednesday, September 25, 2024 - Monday, September 30, 2024.
SHOW FLOOR PLAN
EXHIBITOR BADGES
All exhibitors need to display their badge on show days to gain admittance to the show floor.
Exhibitors are given the minimum number of badges allotted to their booth automatically (see chart below) with no
form needing to be filled out. If the number of badges needed for your staff doesn't exceed the amount shown below, then simply have your staff check in at the Show Office or before the show to receive their badge.
Please note that badges do not display exhibitor or company names but there is room to put in your personal business card.
| 100 square feet | = | 6 free badges |
| 200 square feet | = | 8 free badges |
| 300 square feet | = | 10 free badges |
| 400 square feet | = | 12 free badges |
If you need more than the number of badges allotted to your booth, then please fill out the Extra Exhibitor Badge Form Form before September 20 and we will have them ready for you at check in.
DO NOT LEAVE YOUR BADGES IN YOUR BOOTH as
you need them to gain access to the show floor. Replacement badges are $10 each if lost, left at home, left in booth, a dog ate them etc.
BOOTH GUIDELINES
Review the booth guidelines to make sure your booth is designed to meet Marketplace Events and Calgary Stampede Event Services' standards:
- 2024 CFHS Booth Design Guidelines
- Calgary Stampede Safety Guidelines
- Calgary Fire Department Indoor Special Event Requirements
- City of Calgary Open Flame Permit
- Sheds, Canopies, Temporary Structures - Calgary Fire Department
- Natural Gas Rules and Regulations
- Alberta Health Services Special Events and Trade Shows Vendor Info Package
**Please note that the Calgary Fire Department requires all materials (sheds, canopies, tents, temporary structures including signage in and hung above a booth) must be approved for indoor use and have a permanently attached label indicating conformance to CAN/ULC–S109, “Flame Tests of Flame-Resistant Fabrics and Films.”
BOOTH AWARDS & TIPS!
| Best In Show | Regardless of size, this booth displays the most unique display and design of any other in the show. |
| Best Large Space | This award goes out to the best booth that is 400 square feet or larger. |
| Best Medium Space | This award goes out to the best booth that is 200 - 399 square feet. |
| Best Small Space | This award goes out to the best booth that is 100 - 199 square feet. |
| Rookie of the Year | This award goes out to the exhibitor who is new to the show and built an award-worthy booth. |
Things we look for:
ELECTRICAL | HOUSEKEEPING | PLUMBING | INTERNET
2024 Calgary Stampede ONLINE Order Form
Deadline for Calgary Stampede Early Bird Pricing: Wednesday, September 11th, 2024
Services Available:
- Signage Hanging
- Electrical
- Ceiling Lighting
- Floor Lighting
- Plumbing
- Telecommunications
- Internet and Computer Rentals
- Pre-purchased Exhibitor Parking Passes
- Water Hookups
- Holding Tank Rental
Other Calgary Stampede Information:
- Park Map - Finding your way through Stampede Park
- Food and Beverage Sampling Permit Form - Food & Non-Alcoholic
Menus will be available on site at the Calgary Stampede Order Desk or through the Exhibitor Concierge team who will present on the floor during move-in and for the duration of the event. Payment (credit/debit) will be required when placing the order.
Exhibitors will have to place their orders at least 2 hours before the meal service daily. It will allow time for the kitchen team to prepare their meals, make the packages and make sure that everything is displayed perfectly for when the food is delivered to the exhibitors.
The Exhibitor Concierge team will provide the delivery of every “lunch box” directly to the exhibitors’ booths. These customized deliveries will be available at 2 different times options for every meal. This will allow exhibitors to take their break at their convenience, according to the hours of operation of the event.
Decorator Services
*Deadline for GES Early Bird Pricing: September 13th, 2024*
Monday - Friday 8:30 AM - 4:30 PM
Phone: 1.800.636.8235.
Email: exhibitorserviceswest@ges.com
Services Available:
- Furnishings (tables, chairs, etc.)
- Carpet & Under Padding
- Specialty Furnishings
- GEM Exhibits and Accessories (Booths)
- Signs and Graphics
- Plants
- Installation & Dismantling Labour
- In-Booth Forklift Service
- AV Equipment/Services
TRANSPORTATION & CUSTOMS FORMS
Please see links below for any forms you may need.
Canadian Border Services Event Letter of Recognition - please attach this document to any boxes or packages being shipped to Canada for this event.
Order Form and Commercial Invoice
SHIPPING & RECEIVING
Click here for complete details from Calgary Stampede.
Ensure all of these items are on your label for EACH package:
Shipper Name and Cell:
Event Name:
Event Date(s):
Event Venue Name:
Event Manager Name:
Exhibitor Name (if applicable):
Box of (number) of (total shipment):
ENHANCE YOUR COMPANY’S ONLINE EXHIBITOR LISTING
Maximize your business’s exposure and attract more customers by upgrading your exhibitor listing. As an exhibitor, you have a basic listing live on the website, and now you can Enhance It! This is included in the contracted space cost and is no additional charge.
Within 24 hours, you will receive an automated email providing a link to elevate your listing. This link gives you the flexibility to make updates and changes to your listing as frequently as you like until one day after the show ends. Your listing will stay active for as long as you participate in the show.
If you have any questions regarding the online exhibitor listing or if you do not receive the email with the link, please email our digital coordinator at JenK@mpeshows.com.
For any assistance with your listing, please consult the FAQ section.
We believe this opportunity will greatly benefit your business and we are excited to assist in maximizing your presence at the show.
Learn more about the benefits of creating your enhanced listing.
Go from Basic to Enhanced!
Introducing the QR Code!
The QR Code Program is an innovative way to boost leads generated onsite at the show. It enables show attendees to scan a QR code, which we print and place in front of your booth, to easily view and save your company information. View Video.
Learn More...
REQUIRED READING & FORMS
Mandatory Reading and Forms to Return
| Form | Details | Due |
| Please read the Workplace Health & Safety Bulletin prior to completion of form. | September 13, 2024 | |
| Liability Insurance is required to participate in our shows | September 20, 2024 | |
| Any company wishing to hold a prize give-away or contest of any kind at the show must complete and submit this form for approval. | September 20, 2024 | |
| Extra Badge Form | Require additional Badges? Complete this form and submit it to Zoe. | September 20, 2024 |
Required Reading
| Form | Details | Due |
| Rules and Regulations | Important Rules, Regulations & FAQ's for the show, services, and venue. | n/a |
| Exhibitor Listing | Have you completed enhancing your online company listing? Your Online listing is what consumers see about your company before attending the show. Please reach out to Jen Kropf if you do not have your unique link. | ASAP |
Other Important Reading:
CFD - Indoor Event Special Requirements
OFFICIAL SHOW HOTEL - CALGARY MARRIOTT HOTEL
If booking direct, please ask for the "2024 Calgary Fall Home Show" rate or book online HERE!
Reservation deadline is September 3, 2024
Calgary Marriott Downtown
110 9th Avenue S.E.
Calgary, AB T2G 5A6
SHOW INSURANCE
Proof of trade show insurance is mandatory for our shows. Coverage dates must include Move In and Move Out. We require a copy of your policy sent to Zoe at zoew@mpeshows.com to keep on file before September 20, 2024.
We also require that we are listed on your policy as additional insured:
Marketplace Events LLC | Calgary Fall Home Show
PO Box 70060 Rimrock Plaza PO
Toronto, ON M3J 0H3
EXHIBITOR MOVE IN AND MOVE OUT
Move In Hours: A Voyage Control Booking Email will be sent approximately 4 weeks before the show.
As a reminder, you must set up a profile through Voyage Control and make a booking based on your Code. Check your email for more information. If you cannot find it please contact your sales rep for details. Click Here for contact information.
“Should I book a move in time even if I only have a few items to unload?”.....Yes! To ensure a smooth and stress-free move in; please book a time at the loading aprons, even if it ‘s just a few items. The BMO Centre will not allow access through the front entrance or side doors.
Move-In Schedule: Emails were sent out on August 27th with booking codes. If you have not received one, please email zoew@mpeshows.com
Move Out Hours:
Sunday, September 29, 2024 7PM - 10PM
Monday, September 30, 2024 8AM - 12PM
Removal or dismantling of exhibits or exhibit materials will NOT be permitted before 6PM on Sunday, September 29th, 2024.
The halls are considered a construction zone during these hours. Absolutely no children under the age of 14 are permitted on the show floor during this time.
PARKING
Pre-purchase parking permits at discounted rate deadline: Tue, Sep 17, 2024
Discounted exhibitor parking is in the 11th Avenue lot. Parking in the 11th Avenue lot is $16/day (regularly $18), and can be ordered through Calgary Stampede.
An update from Calgary Stampede:
Effective August 1, 2024, Stampede parking will be managed and enforced by Calgary Parking through the ParkPlus system. Exhibitors may order parking access through the exhibitor order portal, 10 days (Sept 17th) prior to the event start date at a discounted rate. Exhibitors who pre-purchase exhibitor parking will be emailed an event code, for a designated parking lot, prior to event move in to be entered daily, registering your license plate into the ParkPlus pay machine; pre-purchase codes cannot be entered on the Park-Plus App or website and must be entered daily.
After the pre-purchase cut-off, parking can only be paid for by registering your license plate at ParkPlus pay machines located in the parking lots or paying through the ParkPlus app for iPhone or Android.
Due to limited space and the ability to accommodate other events, FREE trailer and oversized vehicle parking is permitted only in lot 25a (620 25th Avenue SE).
Parking is available on a PER vehicle PER day basis.
SELLING OR SAMPLING FOOD OR BEVERAGE PRODUCTS?
Food Sampling Application
Alberta Health Services Form
Please send all forms to Zoe Watters zoew@mpeshows.com, Alberta Health Services cal.specialevents@ahs.ca, and Calgary Stampede eventservices@calgarystampede.com 30 DAYS BEFORE THE SHOW (August 27, 2024).
The following are required to fill out sales and sampling applications
- Any vendor that is selling food or beverage meant for consumption on site
- Any vendor that is sampling any kind of edible product
The following are required to notify Marketplace Events and complete the AHS Vendor Notification Form
- All perishable items meant for consumption off site
The following are not required to fill out the sales and sampling application
- Spices
- Commercially packaged products i.e. jams, coffee, tea, non-hydrated soups, energy bars, weight loss products
Things to know:
SOCIAL MEDIA
#LETSGETSOCIAL
Share your show pics or your home reno projects with us.
Hashtags: #YYCHomeShow #CalgaryHomeShow #CFHS24
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event and ensures that our team are available to support both
exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the
official event.
Click Here to go to our Facebook Event for 2024
Click Here for the Social Media Marketing Kit
TRAFFIC DRIVERS
Web Button: Increase traffic to your website with our free online button linking your customers to discounted tickets to the show. Let us know when our button is posted on your website, and we will email you 10 free tickets to
the show.
Deadline: September 20, 2024
Follow These Easy Steps:
- Right click on button (below) and save
- Load image onto your website
- Hyperlink the image links to our Ticket website: https://calgaryfallhomeshow.mpetickets.com/
- Email Zoe Watters with a link to your website to verify the web button has been added
Web button:
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Request a Promo Code: Offer your Social media followers a discounted price on tickets by letting them know your promo code. This will save your followers $4 per regular adult ticket. Email Zoe Watters for more information.
Exclusive Advertising Opportunities:
Get a 15% Discount on your Advertising with NextHome. Click here for details.
Call us if you have any problems or if you want to discuss any other easy cross-marketing opportunities.
SCAM WARNING
As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists.
We strongly recommend that all exhibitors be extremely vigilant when it comes to giving your information to any company that you are not familiar with. If you have any questions about whether or not a company is warranted in reaching out to you regarding your participation in the Show(s), please don't hesitate to reach out to your Exhibit Sales Consultant
CLICK HERE for more information.
CONTACT US TODAY! Click Here!