 "Calgary Fall Home Show")
WELCOME TO THE 2021 CALGARY FALL HOME SHOW EXHIBITOR KIT
THE EXHIBITOR KIT WILL BE FULLY UPDATED 6-8 WEEKS BEFORE THE SHOW
The Exhibitor Kit will not be printed or mailed to you. We're reducing our paper trail by sending out our information by email or posting items on our website. Follow our step by step instructions below to assure you have a well organized, successful show.
Electrical is no longer provided with your booth. Please contact Calgary Stampede Event Services to plan an order **
COVID-19 INFORMATION
The safety of our attendees, exhibitors, and staff is our top priority. We will follow all safety protocols in place at the time of the show, as dictated by the venue and local authorities. Exhibitors will be notified of those guidelines 30 days out from the start date of the show. Click here for current AHS approved health measures and protocols (current as of 10/28/2020) that will be implemented at the BMO Centre, Stampede Park to ensure a safe and successful event.
ATTENTION EXHIBITORS:
There are to be no vehicles allowed on the show floor without permission from show management.
No children are allowed on the show floor during move in or move out as it is considered a construction zone during these times.
Show Facility
Calgary Exhibition + Stampede
BMO Centre, Stampede Park
20 Roundup Way SE
Calgary, AB T2G 2W1
Show Office
Room #105 - Across from Hall B at the BMO Centre
(effective September 21-27, 2021)
Phone: 403-261-0556
*Marketplace Events Team is ONLY at this location during the week of the Show: Tuesday, September 21, 2021 - Monday, September 27, 2021.
Shipping & Receiving
Ensure these 5 things are on your packages Label:
Show Name-Calgary Home + Garden Show
Your Company Name AND Booth Number
Contact Name and Phone Number
Click here for complete details.
HOW-TO ENHANCE YOUR COMPANY’S ONLINE EXHIBITOR LISTING
REQUIRED READING
Mandatory Reading and Forms to Return
| Form | Details | Due |
Safety Regulations
| Please read the Workplace Health & Safety Bulletin prior to completion of form. | TBD |
| Liability Insurance is required to participate in our shows. If you do not want to ad us to your policy please visit our trade show insurance provider to purchase one time Insurance. Link to one time Insurance COMING SOON! | September 3, 2021 |
| Any company wishing to hold a prize give-away or contest of any kind at the show must complete and submit this form for approval. | September 3, 2021 |
Required Reading
| Form | Details | Due |
Rules & Regulations
| Important Rules & Regulations for the show and venue. | Prior to Booth Design |
Badge Order Form
| Require additional badges or tickets? Complete this form and submit it to Marie. | TBD |
Exhibitor Listing | Your Online listing is what Consumers will see about your company before attending. Link to Online Listing Instructions COMING SOON! | ASAP |
Booth Design Guidelines
| Information about the different styles and sizes of booths and their set up. | ASAP |
Tips and Tricks
| From how to promote your company and services to qualifying attendees. | ASAP |
Other Important Reading:
Show Facts
Show Checklist
CFD - Indoor Event Special Requirements
Life Safety Summary for Exhibitors
TRANSPORTATION & CUSTOMS FORMS
Exhibitor Warning
We have been made aware that companies claiming to be affiliated with Marketplace Events LLC, such as but not limited to: International Fairs Directory, Event-Fair (formerly Expo-Guide & FAIR Guide), Exhibition Housing Services, Global Travel Partners - are reaching out to our exhibitors offering sponsorship items in exchange for (exhibiting) company information and/or banking/credit card information. These companies do not have any business relationship with Marketplace Events LLC, nor have we given them authorization to use our Show names or Show-related information.We strongly recommend that all exhibitors be extremely vigilant when it comes to giving your information to any company that you are not familiar with. If you have any questions about whether or not a company is warranted in reaching out to you regarding your participation in the Show(s), please don't hesitate to reach out to your Exhibit Sales Consultant.
BOOTH GUIDELINES
Review the booth guidelines to make sure your booth is designed to meet Marketplace Events and Calgary Stampede Event Services' standards:
- Booth Design Guidelines
- Calgary Stampede Safety Guidelines
- Calgary Fire Department Indoor Special Event Requirements
- City of Calgary Open Flame Permit
- Sheds, Canopies, Temporary Structures - Calgary Fire Department
- Natural Gas Rules and Regulations
- Alberta Health Services Special Events and Trade Shows Vendor Info Package
**Please note that the Calgary Fire Department requires all materials (sheds, canopies, tents, temporary structures including signage in and hung above a booth) must be approved for indoor use and have a permanently attached label indicating conformance to CAN/ULC–S109, “Flame Tests of Flame-Resistant Fabrics and Films.”
EXHIBITOR MOVE-IN AND MOVE-OUT
Move-In Hours: Coming Soon!
Move-Out Hours:
Sunday, September 26, 2021 7PM - 10PM (one hour is required for aisle carpet removal)
Monday, September 27, 2021 8AM - 12PM
The Halls are considered a construction zone during these hours. Absolutely no children under the age of 14 are permitted on the show floor during this time.
Order Applicable Services from one of the following show suppliers:
CLICK HERE FOR A DIRECTORY OF SERVICES
Calgary Stampede Event Services
2021 Calgary Stampede Order Forms - Coming Soon!
Deadline for Stampede discount: TBD
Services Available:
- Signage Hanging
- Electrical
- Ceiling Lighting
- Floor Lighting
- Plumbing
- Telecommunications
- Internet and Computer Rentals
- Pre-purchased Exhibitor Parking Passes
- Water Hookups
- Holding Tank Rental
Other Calgary Stampede Information:
- Park Map - Finding your way through Stampede Park
- Calgary Stampede Concessionaire - Food & Non-Alcoholic
- Calgary Stampede Concessionaire - Alcoholic Beverage Exhibitor Agreement Form
- Calgary Stampede Concessionaire - Food Truck
GES Decorator Services
2021 GES Order Forms - Coming Soon!
Deadline for GES discount: TBD
Services Available:
- Furnishings (tables, chairs, etc.)
- Carpet & Under Padding
- Specialty Furnishings
- GEM Exhibits and Accessories (Booths)
- Signs and Graphics
- Plants
- Installation & Dismantling Labour
- In-Booth Forklift Service
- AV Equipment/Services
Click here for a map of Calgary Stampede Event Services and GES desk locations.
EXHIBITOR BADGES
All exhibitors need to display their badge on show days to gain admittance to the show floor.
Exhibitors are given the minimum number of badges allotted to their booth automatically (see chart below) with no form needing to be filled out. If the number of badges needed for your staff doesn't exceed the amount shown below, then simply have your staff check in at the Show Office or before the show to receive their badge.
Please note that badges do not display exhibitor or company names on them but are dicut in the size of a standard business card for you to insert.
| 100 square feet | = | 6 free badges |
| 200 square feet | = | 8 free badges |
| 300 square feet | = | 10 free badges |
| 400 square feet | = | 12 free badges |
If you need more than the number of badges allotted to your booth, then please fill out the Extra Exhibitor Badge Order Form before TBD and we will have them ready for you at check in.
DO NOT LEAVE YOUR BADGES IN YOUR BOOTH as you need them to gain access to the show floor. Replacement badges are $10 each if lost, left at home, left in booth, a dog ate them etc.
MARKETING OPPORTUNITIES
Everything from guest tickets and banner installation, to show guide advertising.
Web Button: Increase traffic to your website with our free online button linking your customers to discounted tickets to the show. Let us know when our button is posted on your website, and we will mail you 10 free tickets to the show.
Deadline:TBD *** Due to the holiday season the deadline was cut early to ensure that they would be received on time, If you are unable to make this deadline email Sarah Carr so that you can pick up your tickets at will call.
Follow These Easy Steps:
- Right click on button (below) and save
- Load image onto your website
- Set up hyperlink so jpg image links through to our Ticket Host: https://calgaryrenovationshow.tix123.com/
- Email your website link to Sarah Carr along with your mailing address
Web button:
Coming Soon!
Request a Promo Code: Offer your Social media followers a discounted price on tickets by letting them know your promo code. This will save your followers $4 per ticket. Email Sarah Carr for more information.
Call us if you have any problems or if you want to discuss any other easy cross-marketing opportunities.
SELLING OR SAMPLING FOOD OR BEVERAGE PRODUCTS?
Please fill out and submit the following forms:
Concessionaire Agreement - Food & Non Alcoholic
Alberta Health Services - Special Event Vendor Notification
Alberta Health Services - Vendor Package
Use of Cooking & Warming Devices
Guidelines for Indoor Event Demonstration Cooking
HOTEL INFORMATION
Hotel Arts
119 12 Ave SW
Calgary, AB T2R 0G8
403.266.4611 or 1.800.661.9378
www.hotelarts.ca
Below is a list of hotels in Calgary listed by: cost, distance (from the BMO Centre) and guest rating. All of the information below is from expedia.ca and is subject to change without notice.
Calgary Hotels by COST
Calgary Hotels by DISTANCE
Calgary Hotels by RATING
BOOTH AWARDS & TIPS!
Each year, the Calgary Fall Home Show awards six exhibitors, each in a different category, for standing out from their competition and peers. The categories for the booth awards are listed below, accompanied by the criteria our panel of judges look for when selecting the winning booth and company. We value all of the hard work our exhibitors put in to create their displays and design their spaces and award those who go above and beyond to put their best foot forward.
| Best In Show | Regardless of size, this booth displays the most unique display and design of any other in the show. |
| Best Large Space | This award goes out to the best booth that is 400 square feet or larger. |
| Best Medium Space | This award goes out to the best booth between 200 - 399 square feet. |
| Best Small Space | This award goes out to the best booth between 100 - 199 square feet. |
| Rookie of the Year | Regardless of size, this brand new company has taken the initiative to design their space in a manner that truly sets them apart from other new companies. |
| Nailed it! | Regardless of size, this booth has just overall nailed it at the show and leading up to it!
|
| Spotlight | This award goes out to an exhibitor who has caught the attention of our show team, the spotlight is on you to thank you for all that you do! |
Things we look for:
• Meeting basic booth standards/expectations – height, signage, flooring, layout, etc• Full floor covering (no sub-floor, concrete or terra-cover exposed) and quality of floor covering
• Hard wall display (not mandatory but helps in the presentation of a professional display)
• Signage and signage quality
• No exposed studs or wiring (inside and outside booth)
• Paint and paint quality – taking the time to edge, tape seams, make the paint job look professional
• Wall quality – no visible damage
• Creativity and thought evident in booth design
EXHIBITOR WARNING
We have been made aware that companies claiming to be affiliated with Marketplace Events LLC, such as but not limited to: International Fairs Directory, Event-Fair (formerly Expo-Guide & FAIR Guide), Exhibition Housing Services, Trade Show & Events Specialists selling attendee lists, Global Travel Partners - are reaching out to our exhibitors offering sponsorship items in exchange for (exhibiting) company information and/or banking/credit card information. These companies do not have any business relationship with Marketplace Events LLC, nor have we given them authorization to use our Show names or Show-related information.
We strongly recommend that all exhibitors be extremely vigilant when it comes to giving your information to any company that you are not familiar with. If you have any questions about whether or not a company is warranted in reaching out to you regarding your participation in the Show(s), please don't hesitate to reach out to your Exhibit Sales Consultant.
