 "Calgary Fall Home Show")
WELCOME TO THE 2021 CALGARY FALL HOME SHOW EXHIBITOR KIT
THE EXHIBITOR KIT WILL BE FULLY UPDATED 6-8 WEEKS BEFORE THE SHOW
The Exhibitor Kit will not be printed or mailed to you. We're reducing our paper trail by sending out our information by email or posting items on our website. Follow our step by step instructions below to assure you have a well organized, successful show.
Electrical is no longer provided with your booth. Please contact Calgary Stampede Event Services to plan an order **
COVID-19 INFORMATION
The safety of our attendees, exhibitors, and staff is our top priority. We will follow all safety protocols in place at the time of the show, as dictated by the venue and local authorities. Click here for current AHS approved health measures and protocols (current as of 10/28/2020) that will be implemented at the BMO Centre, Stampede Park to ensure a safe and successful event.
ATTENTION EXHIBITORS:
There are to be no vehicles allowed on the show floor without permission from show management.
No children are allowed on the show floor during move in or move out as it is considered a construction zone during these times.
Show Facility
Calgary Exhibition + Stampede
BMO Centre, Stampede Park
20 Roundup Way SE
Calgary, AB T2G 2W1
Show Office
Room #101 - Beside Hall E Entrance at the BMO Centre 403.261.9128
(effective September 28 - Oct 4, 2021)
*Marketplace Events Team is ONLY at this location during the week of the Show: Tuesday, September 28, 2021 - Monday, Oct 4, 2021.
Shipping & Receiving
Ensure these things are on your packages Label:
Shipper Name and Cell:
Event Name:
Event Date(s):
Event Venue Name:
Event Manager Name:
Exhibitor Name (if applicable):
Box of (number) of (total shipment):
Click here for complete details.
HOW-TO ENHANCE YOUR COMPANY’S ONLINE EXHIBITOR LISTING
REQUIRED READING
Mandatory Reading and Forms to Return
| Form | Details | Due |
| Please read the Workplace Health & Safety Bulletin prior to completion of form. | September 17, 2021 |
| Liability Insurance is required to participate in our shows. | September 3, 2021 |
| Any company wishing to hold a prize give-away or contest of any kind at the show must complete and submit this form for approval. | September 3, 2021 |
Required Reading
| Form | Details | Due |
Rules & Regulations | Important Rules & Regulations for the show and venue. | Prior to Booth Design |
| Require additional badges or tickets? Complete this form and submit it to Sarah. | September 17, 2021 |
| To update your basic online listing please contact Sarah @ sarahc@mpeshows.com for your unique link. | Ongoing until one day after the show. |
Booth Design Guidelines
| Information about the different styles and sizes of booths and their set up. | ASAP |
Tips and Tricks
| From how to promote your company and services to qualifying attendees. | ASAP |
Other Important Reading:
CFD - Indoor Event Special Requirements
TRANSPORTATION & CUSTOMS FORMS
Exhibitor Warning
We have been made aware that companies claiming to be affiliated with Marketplace Events LLC, such as but not limited to: International Fairs Directory, Event-Fair (formerly Expo-Guide & FAIR Guide), Exhibition Housing Services, Global Travel Partners - are reaching out to our exhibitors offering sponsorship items in exchange for (exhibiting) company information and/or banking/credit card information. These companies do not have any business relationship with Marketplace Events LLC, nor have we given them authorization to use our Show names or Show-related information.We strongly recommend that all exhibitors be extremely vigilant when it comes to giving your information to any company that you are not familiar with. If you have any questions about whether or not a company is warranted in reaching out to you regarding your participation in the Show(s), please don't hesitate to reach out to your Exhibit Sales Consultant.
BOOTH GUIDELINES
Review the booth guidelines to make sure your booth is designed to meet Marketplace Events and Calgary Stampede Event Services' standards:
- Booth Design Guidelines
- Calgary Stampede Safety Guidelines
- Calgary Fire Department Indoor Special Event Requirements
- City of Calgary Open Flame Permit
- Sheds, Canopies, Temporary Structures - Calgary Fire Department
- Natural Gas Rules and Regulations
- Alberta Health Services Special Events and Trade Shows Vendor Info Package
**Please note that the Calgary Fire Department requires all materials (sheds, canopies, tents, temporary structures including signage in and hung above a booth) must be approved for indoor use and have a permanently attached label indicating conformance to CAN/ULC–S109, “Flame Tests of Flame-Resistant Fabrics and Films.”
EXHIBITOR MOVE-IN AND MOVE-OUT
Move-In Hours: Coming Soon!
Move-Out Hours:
Sunday, October 3, 2021 7PM - 10PM
Monday, October 4, 2021 8AM - 12PM
The Halls are considered a construction zone during these hours. Absolutely no children under the age of 14 are permitted on the show floor during this time.
Order Applicable Services from one of the following show suppliers:
CLICK HERE FOR A DIRECTORY OF SERVICES
Calgary Stampede Event Services
2021 Calgary Stampede ONLINE Ordering
2021 Calgary Stampede Order Forms and Terms and Conditions
Deadline for Stampede discount: September 13, 2021
Services Available:
- Signage Hanging
- Electrical
- Ceiling Lighting
- Floor Lighting
- Plumbing
- Telecommunications
- Internet and Computer Rentals
- Pre-purchased Exhibitor Parking Passes
- Water Hookups
- Holding Tank Rental
Other Calgary Stampede Information:
- Park Map - Finding your way through Stampede Park
- Calgary Stampede Concessionaire - Food & Non-Alcoholic
- Calgary Stampede Concessionaire - Alcoholic Beverage Exhibitor Agreement Form
- Calgary Stampede Concessionaire - Food Truck
GES Decorator Services
2021 GES ONLINE Ordering
2021 GES Order Forms
Deadline for GES discount: September 15, 2021
Services Available:
- Furnishings (tables, chairs, etc.)
- Carpet & Under Padding
- Specialty Furnishings
- GEM Exhibits and Accessories (Booths)
- Signs and Graphics
- Plants
- Installation & Dismantling Labour
- In-Booth Forklift Service
- AV Equipment/Services
Click here for a map of Calgary Stampede Event Services and GES desk locations.
EXHIBITOR BADGES
All exhibitors need to display their badge on show days to gain admittance to the show floor.
Exhibitors are given the minimum number of badges allotted to their booth automatically (see chart below) with no form needing to be filled out. If the number of badges needed for your staff doesn't exceed the amount shown below, then simply have your staff check in at the Show Office or before the show to receive their badge.
Please note that badges do not display exhibitor or company names on them but are dicut in the size of a standard business card for you to insert.
| 100 square feet | = | 6 free badges |
| 200 square feet | = | 8 free badges |
| 300 square feet | = | 10 free badges |
| 400 square feet | = | 12 free badges |
If you need more than the number of badges allotted to your booth, then please fill out the Extra Exhibitor Badge Order Form before Sept 17, 2021 and we will have them ready for you at check in.
DO NOT LEAVE YOUR BADGES IN YOUR BOOTH as you need them to gain access to the show floor. Replacement badges are $10 each if lost, left at home, left in booth, a dog ate them etc.
MARKETING OPPORTUNITIES
Everything from guest tickets and banner installation, to show guide advertising.
Web Button: Increase traffic to your website with our free online button linking your customers to discounted tickets to the show. Let us know when our button is posted on your website, and we will email you 10 free tickets to the show.
Deadline: September 3, 2021
Follow These Easy Steps:
- Right click on button (below) and save
- Load image onto your website
- Set up hyperlink so jpg image links through to our Ticket Host: https://calgaryfallhomeshow.mpetickets.com/
- Email your website link to Sarah Carr along with your mailing address
Web button:
Request a Promo Code: Offer your Social media followers a discounted price on tickets by letting them know your promo code. This will save your followers $4 per ticket. Email Sarah Carr for more information.
Call us if you have any problems or if you want to discuss any other easy cross-marketing opportunities.
Exclusive Advertising Opportunities
Get 15% off when you advertise with Canada’s Home Idea Book: Reno+Décor. Click here for
more info.
SELLING OR SAMPLING FOOD OR BEVERAGE PRODUCTS?
Please fill out and submit the following forms:
Concessionaire Agreement - Food & Non Alcoholic
Concessionaire Agreement - Liquor
Alberta Health Services - Special Event Vendor Notification
Alberta Health Services - Vendor Package
HOTEL INFORMATION
Hotel Arts
119 12 Ave SW
Calgary, AB T2R 0G8
403.266.4611 or 1.800.661.9378
www.hotelarts.ca
Calgary Fall Home Show Booking Page
Below is a list of hotels in Calgary listed by: cost, distance (from the BMO Centre) and guest rating. All of the information below is from expedia.ca and is subject to change without notice.
Calgary Hotels by COST
Calgary Hotels by DISTANCE
Calgary Hotels by RATING
EXHIBITOR WARNING
We have been made aware that companies claiming to be affiliated with Marketplace Events LLC, such as but not limited to: International Fairs Directory, Event-Fair (formerly Expo-Guide & FAIR Guide), Exhibition Housing Services, Trade Show & Events Specialists selling attendee lists, Global Travel Partners - are reaching out to our exhibitors offering sponsorship items in exchange for (exhibiting) company information and/or banking/credit card information. These companies do not have any business relationship with Marketplace Events LLC, nor have we given them authorization to use our Show names or Show-related information.
We strongly recommend that all exhibitors be extremely vigilant when it comes to giving your information to any company that you are not familiar with. If you have any questions about whether or not a company is warranted in reaching out to you regarding your participation in the Show(s), please don't hesitate to reach out to your Exhibit Sales Consultant.